Making Health and Safety a Priority
Camp Woodcraft Counselors are professional youth workers, and several have been delivering in-person enrichment and academic support all year long, safely, during the pandemic. This experience has taught us how to manage stringent health and safety guidelines while ensuring kids stay engaged and have fun.
Our team is implementing health and safety protocols this summer to ensure a safe environment for everyone. Woodcraft Rangers is an organization based out of Los Angeles, CA and camp will be hosted this summer in Mountain Center, CA. Therefore, camp is governed by CA, LA County and Riverside County laws, codes and requirements to operate camp. As an American Camp Association (ACA) accredited camp, our camp follows ACA requirements. We will partner with all agencies, including the CDC and County Public Health Departments to ensure we are maintaining all health and safety standards. The strictest guidelines will prevail and changes in guidance from public officials may require or allow adjustments to our COVID-19 policies and our Camp Health and Safety policies.
We’re ready and excited to help your child to get outside and be a kid again, safely.
Frequently Asked Questions
Residential Summer Camp 2021
Frequently Asked Questions
What health and safety protocols will camp have in place to ensure a safe environment for everyone?
Woodcraft Rangers is an organization based out of Los Angeles, CA and camp will be hosted this summer in Mountain Center, CA. Therefore, camp is governed by CA, LA County and Riverside County laws, codes and requirements to operate camp. As an American Camp Association (ACA) accredited camp, our camp follows American Camp Association requirements. We will partner with all agencies, including the CDC and County Public Health Departments to ensure we are maintaining all health and safety standards. The strictest guidelines will prevail and changes in guidance from public officials may require or allow adjustments to policies outlined here.
Does Woodcraft Rangers have experience running programs during COVID?
Yes. Woodcraft Rangers have been operating in-person programming for young people ages 5-12 throughout the pandemic in partnership with local school districts and for children of essential workers at UCLA. During this time, we have experienced ZERO on-site transmission and our safety protocols have been refined throughout. Many of our camp staff have been leading these programs and have experience developing engaging programs while adhering to COVID-19 compliance per public guidelines.
Will you be running camp programs at full capacity?
Woodcraft plans to host 120 campers per week. The number of campers per group will be smaller than in previous years. This summer our counselor to camper ratio is 1:6. Once state and local guidance is released for residential camps, we will ensure our plans are aligned with the guidelines. Woodcraft Rangers Camp Director Helen Santos serves on the American Camp Association committee that will be devising recommendations for this official guidance.
Will campers need to be tested for COVID-19 prior to coming to camp?
We currently expect campers and staff to provide a negative COVID-19 result, dated less than 3 days prior to their arrival at camp. Additionally, we may provide rapid testing that can be administered on the day of camp arrivals if reliable and expedient. We will also be asking families and staff to quarantine for two weeks prior to arrival at camp and follow all safety precautions leading up to their week at camp. Further details will be made available in the confirmation packet that is sent out once we confirm your registration.
Will campers be required to be vaccinated prior to arrival at camp?
At this moment, campers will not be required to be vaccinated prior to attending camp because a vaccine is not available for children. If this changes prior to the camp season we will re-visit this protocol.
Will staff members be vaccinated before summer?
Our goal is to have all camp staff fully vaccinated before camp kicks off; meeting this goal is dependent on the vaccine supply and eligibility timeline but as many of our staff are year-round afterschool leaders with Woodcraft Rangers, they are already eligible in LA County. Woodcraft Rangers CEO Julee Brooks is currently working on advocacy to ensure vaccines are easily available to all out of school time staff, which includes the camp community.
Will you offer bus transportation to camp?
Due to the enclosed nature of group transport, we will only be able provide bus transportation to a limited number of campers, at an additional cost to be determined once the formal guidance on transportation from public officials is released. Therefore, we highly encourage parents to plan to provide their own transportation to and from camp if at all possible. Financial assistance may be available for families who qualify. Parents will be asked a question about transportation needs on the registration form and families will be given details as soon as possible.
Can campers fly from out of state or out of the country to attend camp?
It’s unclear what travel restrictions will be issued in the summer, but we anticipate that any camper coming into CA will need to arrive and quarantine for 14 days prior to camp. Once guidance is available, we will update our FAQs and website.
Will campers be put into pods/cohorts?
Campers will be placed into units (sleeping pods) like we do every summer at Woodcraft Rangers. This summer our units will be smaller: six campers and one counselor. Units (pods/cohorts) will stay with their assigned unit for the majority of all activities to limit the amount of crossing with other units. As guidance around pods/cohorts evolves, so will our policies and plans.
Will campers need to wear a mask while at camp?
Campers need to feel comfortable and ready to wear a mask at camp this summer. While we do not foresee them having to wear a mask at all times, they will wear a mask for a majority of the day. Campers will not have to wear a mask when they are with their unit (sleeping pod). 95% of our programming will be done outdoors, so we foresee other instances in which they will be able to be physically distance from other units and not have to wear masks. Masks will be required anytime they are indoors with anyone other than their unit.
How will all camper group activities (night activities, theme nights, camp dances, campfires, etc.) adapt to ensure camper safety this summer?
We expect that night activities will look a little different this summer, and do not currently plan to bring all campers together for ‘all camp’ activities. Instead, we will host camp activities in small groups, with a few units and organized by age groups. We still expect to have campfires, outdoor dances, outdoor scavenger hunts and night hikes but groups will not be doing the same activities on the same night in order to have smaller groups in each activity.
What if there is a positive test result at camp?
If an individual tests positive at camp, the individual will be immediately isolated in the designated isolation room/area. The Camp Nurse and Camp Director will contact a physician or local health official to help determine appropriate next steps, including contact tracing and potential dismissal of the camper. Parents will be contacted if their child tested positive or was in close contact with someone who tested positive.
Are there any enhanced changes being made regarding the health center?
Our health center will conduct any check-ins with campers in an outdoor, discrete area when permissible. The indoor health center will be used as needed and will be separate from isolation areas. Check-in areas will be different
What precautions will be taken in regard to using common space areas at camp such as restrooms, dining hall, etc.?
Restrooms: Restrooms will be cleaned regularly throughout the day, and we will have scheduled shower times for groups.
Dining Hall: This summer meals will be scheduled outdoors in multiple covered eating areas to keep mealtimes less crowded. All meals will continue to be served by staff to reduce the number of utensils and surfaces touched by campers and staff.
Will I get a refund if camp is cancelled, or my child is sent home early due to COVID-19?
All registrations require a 25% deposit that is refundable if state or local guidelines or low enrollment prevents camp from operating during the week(s) for which your child is registered or if your child is unable to attend due to illness or a recent COVID-19 exposure experienced by a member of your household. If the operational guidelines of camp should substantially change from what is presented within these FAQ’s, camp staff may offer a window for refunds immediately after those guidelines are announced.
Two On-site Camp Nurses 24/7
We’ll have two nurses on site 24/7 for all camp weeks. Our health center will conduct any check-ins of campers in an outdoor, discrete area when permissible. Indoor health center will be used as needed and will be separate from isolation areas. Check-in areas will be different.
For illnesses and medical emergencies requiring additional assistance, we follow appropriate EMS procedures. The closest hospital is approximately one hour from camp, with emergency helicopter transportation available if needed for a faster transport time. It’s Safety First at Camp Woodcraft!
Residential Summer Camp 2021
Frequently Asked Questions
Who is eligible to attend camp?
All youth ages 7-13 are eligible to participate in Camp Woodcraft
What weeks are camp being offered this summer?
Session 1: June 20 – June 25, 2021 – Classic Camp Woodcraft
Session 2: June 27 – July 2, 2021 – Classic Camp Woodcraft
Session 3: July 11 – July 16, 2021 – Art! Sports! Culture!
Session 4: July 18 – July 23 – Classic Camp Woodcraft
What is the cost per camper?
The standard rate for each one-week session is $1,185 before discounts.
A subsidized rate of $225 is offered to youth who attend a Title 1 school and qualify for the free or reduced meal program at their school based on income levels.
How many spots are available?
Each session has 120 spots available.
Is there a Counselor-In-Training (CIT) program?
This summer we will not be offering our traditional CIT program due to COVID-19 protocols.
My child has special needs, can they attend?
Woodcraft Rangers will make every effort to support and accommodate the diverse needs of our campers. Please speak with our Camp Director to discuss your needs further prior to enrollment. Contact: firstname.lastname@example.org.
Where is Camp Woodcraft?
Camp Woodcraft is located in the San Jacinto Mountains near Idyllwild, CA.
Due to the enclosed nature of group transport, we will only be able provide bus transportation to a limited number of campers, at an additional cost to be determined once the formal guidance on transportation from public officials is released. Therefore, we highly encourage parents to plan to provide their own transportation to and from camp if possible.
ACTIVITIES & LEARNING
What activities will campers participate in?
We offer a variety of activities at camp including
- Archery Tag
- Arts & crafts
- Cast the Axe
- Day and night hiking
- Environmental science
- Low Ropes
- Rock Wall
- Teambuilding activities
- And more!
Who will my child be grouped with?
Camp is a great place to make new friends! Many campers come to camp without knowing anyone else and leave knowing many others. Campers are assigned to groups (or units) based on gender and age. Each unit has 1-2 counselors for the duration of the entire week. The counselor leads your child and their unit through daily activities.
Where will my child sleep?
Campers sleep in cabins on camp-style bunk beds. Each camper will be assigned an individual bunk bed. Cabins are rustic and without modern conveniences such as electricity. This is an important element of our camp – campers get a more personal experience with nature and develop resiliency. (Flashlights and lighting are available to ensure camper safety.)
Where will my child shower?
Modern bathrooms with electricity and hot water are located near the cabins. Campers are scheduled to shower daily. Bathroom facilities are divided by gender and are equipped with individual stalls for privacy.
What should my child bring for showering?
All toiletries and a towel for their showering. A full list of what to pack can be found in the confirmation email after the camper’s enrollment application has been accepted.
What should my child bring for sleeping?
A sleeping bag or a sheet and blanket with a pillow for their bed. A full list of what to pack can be found in the confirmation email after the camper’s enrollment application has been accepted.
NUTRITION & DIET
What meals are provided?
Campers will enjoy breakfast, lunch, and dinner daily. Our options are kid friendly, and students share a table with other campers and camp staff. Meals are an important time for campers to meet and bond with campers from other units.
How do you manage food allergies and restrictions?
Campers with dietary restrictions will be accommodated as necessary (meat free, dairy free, gluten free). We are also a nut-free camp and our meals are prepared with nut-free oils. If your child has specific food allergies, please indicate this on their ‘Medical Health Forms’ along with detailed instruction for remediation (epi pen, etc). Our camp nurse and kitchen staff will arrange for alternative meals accordingly.
Who prepares the meals?
Our meals are prepared by certified kitchen staff. Our menu is created with the support of a child nutritionist/dietician to ensure our campers are well nourished for daily activities.
Can my child take food or snacks?
Please do NOT send any food or snacks with your child. For the safety of all campers and with respect to allergies, we cannot allow campers to bring or share outside food with other campers. All food must be stored in secure areas throughout the camp and cannot be stored in cabins or with camper belongings.
We will have plenty of food available during meal times for your child. Fruit and other healthy snacks will be available should they get hungry between meal times.
WELLNESS & SAFETY
What is the health check prior to camp arrival?
The day prior to camp arrival, parents will be asked to complete a health check attestation form which will include COVID exposure questions as well as check for symptoms/evidence of COVID, lice and other communicable diseases. This will mirror the physical health screening that will be performed by our camp nurse on the day of prior to entering camp or boarding transportation to camp. Campers who do not pass the health assessment will not be allowed to attend camp. In the event a child cannot attend camp due to a health reason, a refund will be determined on a case-by-case basis.
Will Camp Woodcraft follow all current COVID safety guidelines at the time of camp?
Woodcraft Rangers staff have been operating programs per county, state and federal guidelines throughout the pandemic with zero on-site transmission. As this is of critical importance, please see our separate COVID FAQs that give more detail.
Will staff be vaccinated from COVID-19?
Yes. All staff of Camp Woodcraft will be fully inoculated from COVID-19 prior to their first day at camp. Camp staff will still go through health checks, honor current safety protocol themselves and be tested per those requirements at the time of camp.
What if my child needs medical attention?
Two camp nurses will be on site at all times and available to campers and staff to administer first aid, medications, and general care as needed and to oversee isolation in the event of a suspected COVID case per current health protocol. We also have contingency support services lined up with our local hospital, evacuation and emergency medical providers.
How do you manage medications?
Per the American Camp Association standards, we store and dispense all medications through our Infirmary/ Nurse’s Office. Parents must indicate their child’s medication with instructions on a ‘Medical Health Form’ that is completed during the enrollment process.
How should I pack medications?
All medications must be placed in a clear zip-top bag, clearly labeled with the campers name. Medications should NOT be stored in the camper’s luggage. When checking in your child, you will hand the clear zip-top bag to a camp staff member for proper storage and recording of medication received. When you pick your child up at the end of camp, a camp staff member will return the medication to the authorized pick-up adult.
What happens in the event of an emergency?
For illnesses and medical emergencies requiring additional assistance, we follow appropriate EMS procedures. The closest hospital is approximately one hour from camp, with emergency helicopter transportation available if needed for a faster transport time.
How do we contact you in case of a family emergency?
We will provide parents with the Camp Directors phone number as well as our Main Office phone number as a part of the confirmation packet.
Who are the camp staff?
Our camp staff include:
- Camp director
- Camp coordinator
- Camp counselors
- Certified staff (low ropes, naturalist, archery, etc.)
- two camp nurses
- Maintenance staff
What is the camper to camp counselor ratio?
Campers are assigned to pods of 6 and led by 1 camp counselor. In addition to camp counselors, there are also additional adults at to support various general needs (activity counselors, nurse, administrators, etc).
Are camp staff background checked?
Yes. All camp staff must pass a background check with the FBI and Department of Justice and NSOPW. Most camp counselors are also year-round youth development workers with Woodcraft Rangers.
How many staff will be at camp?
This varies depending on final registration numbers, but we estimate between 30-40 staff members, as needed to maintain a 6:1 camper to counselor ratio.
How experienced are Woodcraft staff?
Camp Director, Helen Santos will be spending her 13th year at camp, has worked in youth development for 16 years and holds a BA in Child Development. Uniquely, most Camp Woodcraft counselors and staff also work during the school year running afterschool programs throughout Los Angeles County, logging 500 to 1000 hours serving youth each school year.
What type of training do staff receive/participate in?
All camp staff must go through an extensive hiring process including interview, background checks, and training. Staff will be trained in best practices in youth development and camp programming, social and emotional learning and trauma-informed care, diversity and inclusion, how to work with youth in an outdoor setting, and basic counseling, conflict resolution and emergency procedures and precautions. All camp staff are certified in CPR and First Aid as well as youth mental health first aid. Staff in positions that require certification must also present current certificates for specialty positions (such as archery instructor).
COMMUNICATION WITH CAMPERS
Can I call my child/can they call me while at camp?
We understand the want or need to contact your child, so we encourage you to write a letter or send them a card while at camp. We do not allow students to make calls or receive calls so as to not interrupt their experience in nature. In case of emergency, parents/guardians will be contacted by camp staff.
This summer we will also offer camp grams, a gift of candy given out to your camper with a special personalized message from the sender.
Can my child bring a cell phone or other technology?
This is a critical element of our camp – disconnecting campers from technology! Everyone needs an opportunity to connect with nature and reset, without the interruption of a cell phone buzzing!
No technology is allowed at camp, no cell phones, tablets, laptops, gaming systems or any other technology items. If they are brought to camp, they will be held in the Camp Director’s Office and returned to the parent/guardian during check-out.
What if my child gets homesick?
Being away from their parents for the first time is an experience many campers share, and we know this may be compounded after this period of isolation. In the event a camper is homesick at camp, staff, who are trained in mental health first aid and ways to support social and emotional well-being of campers will reassure them they will be home in a short few days and remind them of all the fun they are having at camp. Other campers are great at supporting their new camper friends, especially when one feels homesick. We do encourage parents and family members to write their child a letter, this will be comforting to the camper, but campers will not be allowed to contact their parents/guardian unless it is an emergency.
Can I write letters or send cards?
Yes, absolutely! We encourage all parents/guardians or family members to send your child a letter in the mail no later than the Monday of the week of camp to ensure that it arrives in time for our Thursday letter delivery service. The mailing address can be found in the confirmation email. Please note, mail sent after Tuesday may not arrive on time for your child to receive it during camp.
REGISTRATION & TUITION
How do I register my child?
Go to www.campwoodcraft.org and click the ENROLL NOW button. This will direct you to CampSite, our online registration platform. If you do not have access to the internet, please contact our camp staff for further assistance at 213-814-6298 or 213-814-6036.
What payment types do you accept?
We accept all major credit cards.
What payment options are available for parents?
During the online enrollment process, a credit card will be required.
- 25% deposit charged to credit card on file once enrollment has been approved (1-3 business days after submitting application in Campsite)
- Payment Schedule Options
- Pay in full at time of registration
- Single Installment
- Due 5/15/21
- Remaining balance Two Installments (remaining balance divided in two payments)
- Due 4/15/21
- Due 5/15/21
Parents can log in to the parent dashboard to update their payment information.
How will I know if my child has been accepted into Camp Woodcraft?
1-3 business days after submitting the enrollment application online, a member of the camp team will review your application and contact you if there are any questions related to your application. You will receive an email notification with the subject of ‘Enrollment Confirmation’. If you have any questions, you can contact email@example.com or call 213-814-6036 or 213-814-6298.
Where can I log back in to the CampSite system?
Parent Dashboard – link can be found in the ‘Woodcraft Rangers new enrollment request’ email. The Parent Dashboard can be found on our website (www.campwoodcraft.org).
How can I reset my CampSite account password?
Passwords can be found in the ‘Woodcraft Rangers new enrollment request’ email. You can log in to your account and can change your password to a customized password. If you’re still having trouble, you can contact us at firstname.lastname@example.org for support.
How will I know how much I owe?
Parents can log in to the parent dashboard to view their Financial Summary. Also, 5 business days prior to the payment deadline or schedule, parents will receive an email with an invoice as a reminder of their upcoming payment due.
Do you offer financial assistance or camper scholarships?
Yes! The cost of each one-week session is $1,185 after April 15th. A subsidized rate of $225 is offered to youth who attend a Title 1 school and/or qualify for the free or reduced meal program at their school. Proof of eligibility will be required once registration is submitted. We want to ensure as many Woodcraft Rangers students get the full Woodcraft experience, with a goal of half our campers receiving scholarships! This requires generous support from funders and donors and we invite parents who can contribute to be part of our Camp for All mission too!
What is the cancellation and refund policy?
In order to receive a refund less the 25% deposit, a cancellation and refund request must be submitted via email or mail two (2) weeks prior to the scheduled departure date. Cancellations submitted after the two (2) week required notice may not be eligible for a refund. Homesickness or dismissal from camp are not grounds for refund.
All camp tuition is refundable if state or local guidelines or low enrollment prevents camp from operating during the week(s) for which your child is registered or if your child is unable to attend due to illness or a recent COVID exposure experienced by a member of your household. If the operational guidelines of camp should substantially change from what is presented within these FAQ’s, camp staff may offer a window for refunds immediately after those guidelines are announced.
Contact email@example.com with the refund request.
Instead of cancelling, can I transfer my payment?
Fees can be transferred to another week for the same camper, but fees cannot be transferred to a different camper.
If a parent/guardian would like to request a different session for their child, a transfer request must be submitted by June 1, 2021 to firstname.lastname@example.org. Transfer request approvals are subject to session availability and subject to a $100 transfer fee. Enrollment fees are transferrable to all available sessions.